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Thursday, November 13, 2014

PPT ON POWERPOINT PRESENTATION GUIDELINES

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POWERPOINT PRESENTATION GUIDELINES Presentation Transcript

1. POWERPOINT SLIDE
  • Highlight key points or reinforce what the facilitator is saying
  •  
  • Should be short and to the point, include only key words and phases for visual, reinforcement
  • In order for your presentation to fit on most screens, text and images should be placed within 95% of the PowerPoint slide. This “action safe” area is seen in the next slide.
2. POWERPOINT LAYOUT
  • Layout continuity from frame to frame conveys a sense of completeness
  • Headings, subheadings, and logos should show up in the same spot on each frame
  • Margins, fonts, font size, and colors should be consistent with graphics located in the same general position on each frame
  • Lines, boxes, borders, and open space also should be consistent throughout
  • Fonts   
  • Font Style Should be Readable
  • Recommended fonts: Arial, Tahoma, Veranda
  • Standardize the Font Throughout
  • This presentation is in Tahoma
3. FONT SIZE
  • The larger, the better.  Remember, your slides must be readable, even at the back of the room.
  • This is a good title size Verdana 40 point
  • A good subtitle or bullet point size Verdana 32 point
  • Content text should be no smaller than Verdana 24 point
  • This font size is not recommended for content. Verdana 12 point.
4. FONT SHAPE AND SIZE
  • Combining small font sizes with bold or italics is not recommended:
  • What does this say? Garamond Font, Italic, Bold  12pt.
  • This is very difficult to read. Times Font, Bold, 12pt.
  • This point could be lost. Century Gothic Font, Bold, Italic, 14pt.
  • No one will be able to read this. Gill Sans Font, Condensed Bold, 12pt
  • Small fonts are okay for a footer.
5. FONTS
  • Don’t Sacrifice Readability for Style
  • Don’t Sacrifice Readability for Style
  • Don’t Sacrifice Readability for Style
  • Don’t Sacrifice Readability for Style
6. CAPS AND ITALICS DO NOT USE ALL CAPITAL LETTERS
  • Makes text hard to read
  • Conceals acronyms
  • Denies their use for EMPHASIS
  • Italics
  • Used for “quotes”
  • Used to highlight thoughts or ideas
  • Used for book, journal, or magazine titles
7. USE A TEMPLATE
  • Use a set font and color scheme.
  • Different styles are disconcerting to the audience.
  • You want the audience to focus on what you present, not the way you present.
8. INSTRUCTIONS
  • Use the Same Background on Each Slide
  • Don’t use multiple backgrounds in your presentation
  • Changing the style is distracting
9. COLORS
  • Reds and oranges are high-energy but can be difficult to stay focused on.
  • Greens, blues, and browns are mellower, but not as attention grabbing.
  • Reds and Greens can be difficult to see for those who are color blind.
  • White on dark background should not be used if audience is more than 20 ft away.
  • This set of slides is a good example.
  • You can read the slides up close.
  • The further away you get, the harder it is to read.
  • This is a good color combination if viewed on a computer.
  • A dark background on a computer screen reduces glare.
  • Large Hall Events
  • Avoid White Backgrounds
  • The white screen can be blinding in a dark room
  • Dark Slides with Light Colored Text Work Best
10. THE COLOR WHEEL
  • Colors separated by another color are contrasting colors (complementary)
  • Adjacent colors harmonize with one another (Green and Yellow)
  • Colors directly opposite one another are said to CLASH
  • Clashing colors provide readability
  • Orange on Blue
11. AVOID THESE COMBINATIONS
  • Green on Blue
  • Dark Yellow on Green
  • Purple on Blue
  • Orange on Green
  • Red on Green
12. GRAPHICS AND CHARTS
  • Avoid using graphics that are difficult to read. In this example, the bright colors on a white background and the small font make the graph hard to read. It would be very difficult to see, especially in the back of a room.
  • This graph contains too much information in an unreadable format.
13. ILLUSTRATIONS
  • Use only when needed, otherwise they become distracters instead of communicators
  • They should relate to the message and help make a point
  • Ask yourself if it makes the message clearer
  • Simple diagrams are great communicators
14. POINTS TO REMEMBER   
  • Keep bullet points brief
  • Use the same background for each slide
  • Use dark slides with light colored text in large hall events
15. LIMIT ANIMATION
  • Use the same animation throughout the entire presentation
  • Using more than one can be very distracting
  • The audience will only see the animation and not the message you’re trying to get across
16.YOU
  • Do not use the media to hide you
  • The audience came to SEE you
  • The media should ENHANCE the presentation, not BE the presentation
  • If you’re only going to read from the slides, then just send them the slides!
  • Remember, only you can prevent
         “Death by PowerPoint”

17. FOR MORE INFORMATION REFER TO PPT.


18. THANK YOU.
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